When you get to St. Louis, students, scholars and employees must complete several steps to ensure a smooth transition to the U.S. and arrival to WashU. Complete all of the steps in a timely manner; some steps are mandatory for most international students, scholars and employees.
Arrival to WashU: check in with OISS
F-1 and J-1 Students
Upon arrival to WashU, all F and J students are required to check in with OISS by completing the mandatory Check-In and SEVIS Registration (for F-1 students) or Check-In and Validate SEVIS Record (for J-1 students) request in MyOISS. You must complete this step as soon as possible.
Federal regulations require OISS to report international students arrival to WashU in the Student and Exchange Visitor Information System (SEVIS), and by checking in, you formally notify OISS that you have arrived in St. Louis. You must check in to maintain legal status.
When you complete the check-in request in MyOISS, you will need to provide a local U.S. address. If you have not secured a permanent place in St. Louis, you will need to list your temporary location. You will also need to upload scans or clear photos of the following documents (.pdf or .jpg format, 1 MB size limit per file):
- Passport bio page (the page with your photo, name and date of birth)
- F-1 or J-1 entry visa stamp in your passport (Canadian citizens are exempt)
- I-94 Arrival Record from your most recent entry; if entering by land border, also upload a copy of the entry stamp from your passport
- Certificate of Completion of the required online F-1/J-1 Student Immigration Course
J-1 Scholars
If you are a J-1 exchange visitor in a scholar category, you must check in with OISS via email. Email all check-in documents to J1Scholar@wustl.edu. You will receive additional information from the OISS scholar team via email.
Federal regulations require OISS to report arrival of international scholars in the Student and Exchange Visitor Information System (SEVIS), and by checking in, you formally notify OISS that you have arrived in St. Louis. You must check in to maintain legal status.
When you complete the check-in process, you will need to provide a local U.S. address. If you have not secured a permanent place in St. Louis, you will need to list your temporary location. You will also need to upload scans or clear photos of the following documents (.pdf or .jpg format, 1 MB size limit per file):
- Scholar Check-in Form (PDF)
- Passport bio page (the page with your photo, name and date of birth)
- J-1 entry visa stamp in your passport (Canadian citizens are exempt)
- I-94 Arrival Record from your most recent entry
- Entry stamp from your passport (most common if entering the U.S. by land border)
- DS-2019 with notation from the U.S. consulate
- Certificate of Completion of the required online WashU J-1 Scholar Orientation course
Employees
International employees in H-1B, O-1, TN or E-3 statuses who were outside the U.S. and were approved to begin their employment at WashU through a consular petition with USCIS must check in with OISS via email. To check in, these employees should email the Associate Director for Scholars and provide the following documents:
- Passport bio page (the page with your photo, name and date of birth)
- H-1B, O-1, TN, or E-3 entry visa stamp in your passport (Canadian citizens are exempt)
- I-94 Arrival Record from your most recent entry
Reporting your address
All international students must report their U.S. address to the U.S. Department of Homeland Security (DHS) within the first 10 days of arrival in the U.S. This is required by the regulations, and failure to complete this step may result in accruing unlawful presence. For students, this is accomplished by providing your local address in your Workday account.
Furthermore, anytime you move to a new location within the U.S., whether it be a different apartment in the same building or a whole new state, you must update Workday within 10 days moving as required by the federal regulations. Find more information on our Contact Information Reporting Requirement page.
Scholar and employees (research scholars, professors, student interns, short-term scholars) must update their address in Workday. For more details, J-1 scholars should visit the J-1 Exchange Visitor webpage. Employees in other statuses must also report a change of address to USCIS. Find more information and instructions in the “Reporting change of address” section of the Foreign National Employee Status webpage.
When maintaining/updating your address, remember:
- Do not list a WashU department for your local address. You must indicate where you are physically living.
- If you live on campus, WashU Residential Life reports your address.
- Do not list your apartment number before your street name. This can cause confusion for the post office and delay delivery of your mail. In the U.S., the proper way to write your address is:
- Street Number Street Name, Apartment Number, City, State, Zip
- Example: 6470 Forsyth Blvd, St. Louis, MO 63130 or 123 Main Street, Apt 202, University City, MO 63130
You do not need to include both your suburb name and the city name. For example, if you live in University City, your address does not need to contain both “University City” and “St. Louis.” Just pick one or the other – whichever you prefer.
English placement testing
Graduate students
If your school or department has required you to take an English placement test, you will be notified by your department. If you are unsure about whether or not you are required to take a placement test, contact your admitting department for more information.
Testing is coordinated by the English language support contact in your school. You are welcome to reach out to the contact with questions.
Undergraduate students
The College Writing Program will send you a notification if you are required to take an exam.
Student and employee ID cards
Danforth Campus
Students, scholars and employees located on the Danforth Campus can obtain student or employee ID cards from Campus Card Services. The office is currently located in the Mallinckrodt Center, Suite 201A (next to the Bank of America ATM). For more information, contact Campus Card Services directly.
Medical Campus
School of Medicine students get ID cards on the Medical Campus at the Office of the Registrar, room 100 in the McDonnell Science Building.
Transportation
WashU Parking & Transportation Services offers a variety of transportation options to student, scholars and employees. Upon arrival to WashU, student and employees are eligible to apply for a U-Pass, which is a card that gives you free access to public transportation in St. Louis. Find information on how to apply for the U-Pass on the WashU Parking & Transportation Services website.
WashU offers a campus shuttle, known as the Campus Circulator, to help students and staff travel around the Danforth Campus. Visit the Parking & Transportation Services website to learn more about the Campus Circulator.